Business Trake Travel Tourism
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Real Space Technologies

Travel Tourism and Accounting System

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Real Space Technology (RST) is a software solution provider having their expertise in travel & tourism software. We have Business Trake ERP solution for travelling and tourism software. The solution designed by RST especially for tourism business is unique in its design and features and covers the travel & tourism related features e.g., flights booking/reservation, excursion/booking for tours, hotel reservations and visa /status.

Our Business Trake ERP Tourism solution are user friendly , yet covering each and every details that one can think of and there is a solution in its comprehensive form just a click away.

VAT Ready

VAT Supported billing, VAT related reports

The Business Trake software solution for travel & tourism Dubai is simply better than the best, RST offers in UAE market. Just to acquaint your further salient features of our travel & tourism software includes:

 

Travel & Tourism business track software is a user-friendly tool which helps its user:

  • Records all type of tourism business transactions.
  • Helps in monitoring on-going operations.
  • Provides a wide range platform of this sort of business in a single tool to manage like visa sales, ticketing, hotel, yacht, excursions, rent a vehicle.
  • Provides a platform to record transections in multiple currencies, multiple locations and branches and for multiple unlimited users.
  • Provides a lot of multi-dimensioned reports for operation and future planning.
  • Provides multiple types of daily job sheets to monitor and to manage daily operations.
  • Provides data-base for future promotion.
  • Provides a foolproof setup of security of data and access through user security and rights system, periodical back-up, amendment and deletion record-logs, audit trails etc.
  • Matured version is available because Travel & Tourism business track software is in use from a decade of years in many travel and tourism companies in Dubai United Arab Emirates (UAE).
  • Moreover, customization is also available through physical access in Dubai / UAE and through online for rest of the world clients.

 

GUEST MANAGEMENT

  • Providing guest data input form where we can record basic contact information of guests at the time of reservation /booking any service type link with wide range guest data base.
  • Guest data can be used for future marketing and feed-backs after service etc.
  • Guest information can search with name and other searching strings from guest data base.
  • Guest data can also be sorted like area-wise to use for specific future promotion.
  • Same guest name when we enter for new booking it pop-up the other detailed information from data base and saving the time of repetition of data entry.

 

AGENTS MANAGEMENT

  • Software provides a rational platform to manage transections relating each sale agent (or sale representative) separately.
  • Each customer company at the time of starting of business assigns to a sale agent.
  • All sales to the customers also groups in agent-wise sales report.
  • We can view and compare agent-wise sales and profit margins for future planning and for cost & benefit analyses.
  • To monitor recoveries through this agent-wise assignment of customer companies.

 

CUSTOMER COMPANY MANAGEMENT  

  • Software provides a basic data form to put all relevant information needs in future and use some of this on its statement of account / ledger like name and contact information, credit limit, remarking specific rates etc.
  • Every company at the time of starting, assigned to a sales agent.
  • For accounts management, each company has separate ledger.
  • For recovery monitoring, all company’s balances enlist in receivables / payables report on current date.
  • For recovery and credit analyses we can check in aging report.
  • For comparison, all sales to customer companies also groups in company-wise sales report with cost and margins.

 

VENDOR COMPANY MANAGEMENT  

  • Software provides a basic data form to put all relevant information needs in future and use some of this on vendor/supplier’s statement of account / ledger.
  • For accounts management, each vendor has separate ledger.
  • For monitoring payments, all vendor balances enlist in payables report on current date.

 

BOOKING MODULES

  • In all booking / reservation modules, when we enter a new reservation, it generates next booking sequence number and hit four financial accounts and at the same time reports to daily sheets, driver job cards and other working summaries and reports.
  • In sales ledger and customer company ledger with sales rates -Described with booking number and amount charged to customer and in discretion all details like guest name, booking type/ excursion type and pick-up date, rates and amount charges.
  • In purchase ledger and vendor company ledger with purchase rates -Described with booking number and amount credited to vender and in discretion all details like guest name, booking type/ excursion type and pick-up date, rates and amount charges.
  • All sales and purchases relevant to bookings incorporated / accounted for in accounts at the date of booking not at the date of when work is executed. This method eliminates the chances of missing of work to be done on execution date as well as eliminate the chances of missing any financial transaction to be enter in system.
  • Every finalized query sum-up through booking entry in current date which automatically hits all relevant future dates with pick-up future dates, places, number of Pax in date-wise job sheets.    

 

Booking trail can be understand through the following flow chart

Travel & Tourism

 

VISA BOOKING MODULE

  • Visa tab provides all relevant fields to put all information required for typing and monitoring sale of visas.
  • Guest name when we enter for new booking it pop-up the same name along with all other detailed information from data base and saving the time of repetition work for visa data entry.
  • Here we can manage overstays, delay in arrivals to link with rates charged.
  • We can get daily visa posting sheet and can verify with daily passport summaries to ensure all visa sales entered accordingly and charged to proper customer companies and credited to relevant visa vendor companies with accurate rates.
  • We can easily search posted visa information through passport number and name etc.
  • This module provides a vast range of various visa reports to monitor and analyses required a visa company.


TICKETING BOOKING MODULE:

  • Ticket tab provides all relevant fields to put all information required for reservation and monitoring sale of air tickets.
  • Mostly existing international airline names and airport destination name already added in software data base and any non-existing name can be added easily, which is required one-time addition only.
  • This tab has input fields like guest name, pop-up selection of airline, ticket class, category, destinations, selling fires and taxes etc.
  • Here we also select ticket vendor company and our purchasing cost.
  • One each ticket booking sale goes to sales account and charged to customer company with all details, and on the other hand it goes tickets purchases/expenses account and credited to ticket vendor company with buying rates and with the description of all relevant details.
  • We can get daily ticket sale summaries with the detail of company wise sales, cost and margins etc.
  • This module provides a vast range of various ticketing reports to monitor and analyses required a ticketing company i.e. agent-wise, company-wise, sales and cost comparisons with different set of criteria combinations.  

 

HOTEL BOOKING MODULE:

  • Hotel tab provides all relevant fields to put all information required for reservation and monitoring sale of hotel rooms.
  • Mostly hotel names especially in Dubai and some of hotel in UAE rest of Dubai already added in software data base and any non-existing name can be added easily, which is required one-time addition only.
  • This tab has input fields like guest name, pop-up selection of hotel name, room’s type, additional services like food etc., check-in, check-out, number of nights, rooms rates etc.
  • Here we also select hotel vendor company and our purchasing cost.
  • One each hotel booking, sale goes to sales account and charged to customer company with all reservation details, and on the other hand it goes to hotel purchases/expenses account and credited to hotel vendor company with buying rates and with description of all relevant details.
  • We can get daily hotel sale summaries with company wise sales, cost and margins etc.
  • This module provides a vast range of various hotel sale reports to monitor and analyses required by a hotel company i.e. agent-wise, company-wise, sales and cost comparisons with different set of criteria combinations.

 

EXCURSION BOOKING MODULE

  • Excursion tab provides a comprehensive and all relevant fields to put all information required for booking and monitoring sale and collections of different type of excursions events.
  • About all names of different types of excursions executed by tourism sector especially in Dubai and UAE were already added in types in software data base however, any non-existing type name can be added easily, which is required one-time addition only.
  • This tab has input fields like guest name, his contact details, type of excursion, number of Pax, pick-up place, pick-up date and time, drop-off time, selection of driver name, excursion selling rates per Pax etc.
  • Here we also can select excursion vendor company and our purchasing cost where we are purchasing from outsource like safari camp, dhow cruise/ glass boat fee, excursion ticket fee, tour guide fee, outsourced vehicle cost, lunch or dinner charges whatever we get from outsource.
  • One each excursion booking, sale goes to excursion sales account and charged to customer company with all reservation details, and on the other hand it goes to excursion expense account and credited to excursion vendor company with buying rates and with description of all relevant details.
  • For daily execution and work monitoring, we get pick-up date wise excursion sheet, drivers daily job-cards and can organize guest pick-up list through driver updates tool.
  • For comparison purpose of executed excursions, we can get excursion sale reports, agent-wise, company-wise sale reports, cost and margins etc.
    Apart from other modules excursions have more tools to manage expenses of vehicles fleet like vehicle-wise fuel and maintenance reports, driver-wise expenses reports, excursion category-wise expenses comparisons etc.
  • Excursion module also provides some other sales and cost comparisons with different set of criteria combinations.

 

YACHT BOOKING MODULE:

  • Yacht tab provides all relevant fields to put information required for booking / reservation of yacht seats or whole and monitoring the execution events and collection of yacht sale.
  • Yacht operation management is a powerful tool through which we can manage each yacht with its seating capacity and can manage hourly reservation of each & every unit of seat without any chances of overbooking or overleaping of time frames.
  • This tab has input fields like guest name, contact details, type of reservation, number of Pax, with or without pick-up, pick-up place, pick-up date and time, drop-off time, selection of driver name to pick, rates per Pax etc.
  • Here we can also select yacht vendor company and our purchasing cost where we are purchasing from outsource like food and beverages cost, live musicians remuneration, tenora dancers cost, and whatever we get from outsource to execute a yacht trip.
  • For each yacht booking, sale goes to yacht sales account and charged to customer company with description of all reservation details, and on the other hand cost goes to yacht expense account and credited to yacht vendor company with buying rates and with description of all relevant details.
  • For daily yacht trips monitoring, we get pick-up date wise yachts trip sheets, drivers daily job-cards and can organize guest pick-up list through driver updates tool.
  • For comparison purpose of executed yacht trips, we can get yacht sale reports, agent-wise, company-wise sale reports, cost and margins etc.

 

OTHER TOOLS

INVOICING, SINGLE AND GROUPWISE:
Invoices can be generated easily with all details of selling information in both way_

  1. Single invoice- generating invoice of a single tab (module).
  2. Group invoice-generating invoice of all tabs (modules) of a booking combinedly.

POSTDATED CHEQUES MANAGEMET

Software has a good tool to manage_

  • Postdated receivable cheques
  • Postdated payable cheques
  • Posting by separate type of vouchers to temporary PDCR / PDCP account and posting in party ledger in current date and when reached future
  • cheque date it is easily posted in relevant bank account by a single click.
  • PDCs also link with calendar alarms and blinking pop-ups to remember when cheque date reached.

 

SEARCHING TOOL:

  • Visa booking Search Status and Date wise
  • Visa booking Search Guest Name, Passport no and Company wise
  • Booking Search Visa type and Visa Status wise
  • Search by Company, guest name and Pick up place etc.

 

OTHER REPORTING TOOLS:

Visa Reports: -

  • Visa reports for Visa Purchase company wise
  • Visa Sale Reports Company, agent and type wise (Date, Booking No, agent, company, Guest Name, Sale Price, Cost, Profit, Duration)
  • Visa Overstay report

 

Excursion Reports: -

  • reports via booking date and pickup date
  • Reports by company
  • Reports via driver
  • Reports via excursion type
  • All excursion reports with profit (group via excursion, pickup, booking, driver and company)
  • Driver Update Module for excursion management (Allocate guest pickup via location by driver)


SECURITY AND RIGHTS:

  • Software has a powerful security tool which ensures to prevent from any unauthorized access to data through the following safety measures:
  • Each user has separate user ID and password and every user can change his password any time when he feels its requirement.
  • At the time of creating a new user, administrator define his rights to access the data portion, input module(s) and reporting section according his designation and job requirements.
  • Rights are also predefined according to the job titles and designations.
  • Operation can be handle separately from reservation section and reservation can be work separately from accounts and finance which help to prevent any misappropriation with the unfair collusion of employees with each other.
  • Periodical back-up schedules set-up also prevent system from data lose due to any case of file corruption or hardware failure,
  • Software has also a retinal tool of ownership of each transection through which we can check which user has create the transection and who made any amendment in it and who deleted any voucher from which terminal and at which time this was done.
  • Deletion record-logs, audit trails also help and check and restore any unwanted deletions and amendments.
  • Posted voucher report also very helpful to search any transection through a string of a specific word used in description of any voucher because it includes all type of vouchers. In this report, we can also check voucher ownership, and can check whether voucher date and posting date is different.
  • We can make print each day posted voucher report to make hard copy back-up.  This report is made by system chronologically posting date wise not voucher date wise.

 
LIMITATIONS AND AFTER SALE SERVICE

  • Tourism software has ability_
  • to create unlimited users
  • to create unlimited locations / branches
  • to manage transections in multiple currencies
  • subject to available system resources (hardware and operating system)
  • After sale of Software- it is baked by_
  • Customization required at any time and any level
  • Software maintenance contracts on annual bases
  • Software maintenance contracts on per visit cost bases
  • Software maintenance contracts online support bases (especially outside Dubai/UAE)

 

About Us

Real Space Technologies LLC is a leading provider of innovative IT solutions to corporate and public-sector customers, with special expertise in select markets. The company uses technology — including hardware, software and services — to help customers resolve their most complicated IT needs. The company possesses expertise in enterprise architecture and high availability, infrastructure optimization, storage and resource management, identity management and business stability; and provides in specific software, services and expertise to the retail and hospitality markets.

Contact Us

Unit No. 112 Key Business Center 2, Port Saeed, Dubai, United Arab Emirate

PO.BOX: 85507 Cell: 00971501642347

 
rst phone no 0097142653707

 

rst emailinfo@rst.ae